Deadline to apply: 07 April 2021
NGO Name: Mercy Hands for Humanitarian Aid (MH)
Contact Email: firstname.lastname@example.org
Contract Duration: 12 months
Working Hours: Full Time
Number of position: 1
Salary: 600 USD
Mercy Hands for Humanitarian Aid is a non-governmental not-for-profit, nonpartisan organization that works in conflict-torn and disaster-affected areas to save lives, sustain human rights and restore a healthy community. We serve people in need, regardless of their religion, sect, ethnicity and/or political affiliation. We aspire to live in a society where justice prevails, law rules, individual and group rights are preserved, differences are acknowledged and welcomed, people work together to develop and sustain resources for future generations, and manmade disasters are virtually nonexistent.
MH is implementing a livelihood project, funded by UNDP, in the city of Basra. The second output of this project aims at implementing eight vocational training courses in sectors of construction, culture, ecotourism and eco-sustainable tourism; twelve business training workshops; and two job fairs. In order to implement such activities, MH is looking for an administrative officer who will be in charge of dealing with the vocational training center.
The Administrative Officer is responsible for providing day-to-day administrative assistance and fully supports the project, the vocational training center and other officer staff needs promptly. S/he covers basic administrative duties and responsibilities upon request.
Supervise the project activities in the vocational training center
Follow-up the participants' requirements
Monitor the daily attendance of participants and project staff
Responsible for collecting, verifying and processing contractual and financial paperwork and supports logistic/administrative needs for Project
Capture photos of the project implementation, places, locations and activities through the use of creativity and technical abilities
Controlling & checking attendance sheets of staff
Submit weekly/monthly reports to the project Manager
Management and follow up of staff vacation and sick leaves and provide necessary forms for staff as needed on daily basis
Follow-up of MH administrative standards templates in line with the donor, UNDP, and MH administrative manual/internal regulations
Ensure that MH staff have Identification cards (ID) with the period of validity in accordance with the employment contract.
Creating a project database with all the information including the beneficiaries' information
Keeping the project's database safe and not sharing it except at the request of the project manager
Creating the project documents required
Recommend creative ideas to exceed expectations of goals and objectives
Other duties as assigned
Qualification & Preferred Skills:
Minimum Education: Bachelor’s Degree
Minimum Experience: 2 years working as an Administrative Officer. Previous working experience in humanitarian/recovery contexts.
Working knowledge of both Arabic and English, written and spoken
Ability to work effectively with a wide variety of people
Ability to follow instructions clearly to achieve desired results
Ability to coordinate a team
Proficient in MS Office software, especially in MS Excel
How to apply:
Please send your CV and Cover Letter to those two email addresses, with the title of the position you are applying for (Admin Officer): email@example.com AND firstname.lastname@example.org
Mercy Hands is an equal opportunity employer and recognizes the value of diversity in the workplace. We make no employment or volunteering decisions based on gender, race, age, disability, religion, national origin, sexual orientation, or any other protected class.
Female candidates are strongly encouraged to apply.
All employees are expected to comply and provide signature to state commitment to our Child Safeguarding Policy and Code of Conduct regardless of employment agreement or rank. These documents will be included as part of the employment contract.
The role holder will have direct responsibility and supervision of staff working with intensive contact with children and/or young people.
Successful candidates must undertake a formal criminal record check, or where this is not possible, complete a self-declaration on any criminal convictions.
We expect employees to avoid any personal, financial or other interests that might hinder their capability or willingness to perform their job duties. Successful candidates are expected to sign Mercy Hands Conflict of Interest Policy.